Studio Policies
Tribe Dance Center is committed to creating a positive, organized environment for our dance families. Please review the following policies carefully. Enrollment indicates acceptance of all studio policies.
Registration
An annual, non-refundable $25 registration fee is required per student.
For dancers joining mid-season, the first month’s tuition is required at the time of registration to secure your spot in class.
Parents have 24/7 access to their accounts via the Parent Portal.
Recital & Costume Fees
(Does not apply to Competitive Program Students)
A non-refundable $120 recital fee per student is due in late April.
A costume fee of $80 per class is paid in two installments:
$40 due in October
$40 due in November
Students who enroll after these dates may be required to pay costume fees at the time of registration, pending costume availability.
All recreational classes (except specified training classes) will perform one routine in the annual recital.
Recital and costume fees are non-refundable, even if a student is unable to perform.
The annual recital is typically held in early June at 2:00 PM. The exact date is confirmed at the start of each season.
Tuition
Tuition is based on the annual cost of instruction, divided into 9 equal monthly payments (September–June). This includes the short month of June, which is not prorated.
Monthly tuition is due on the 7th of each month via automatic credit/debit card withdrawal. Please ensure your payment information is current.
Cash or check payments are accepted only by the 6th of the month. After that, auto-pay will process.
A $20 late fee will be applied to any account not paid by the 20th of the month.
Students with accounts past due for over 30 days will not be permitted to attend class until the balance is paid.
Tuition includes all instructed classes, group choreography, and in-studio rehearsals.
Tuition is non-refundable and non-transferable under any circumstances.
In the event of low enrollment, Tribe reserves the right to cancel a class. A full refund will be issued for any pre-paid tuition in this case.
Withdrawal Policy
A 30-day written notice is required to withdraw from any class.
All withdrawal requests must be submitted via email to the Studio Director.
If notice is not received 30 days in advance, the following month’s tuition will be charged automatically.
No refunds will be issued for paid tuition, recital fees, competition fees, costumes, or accessories.
Inclement Weather
Studio closure decisions will be made by 12:00 PM on days with inclement weather.
Tribe does not follow local school closings.
Closure notifications will be posted on social media and sent via automated email.
No tuition refunds or credits will be issued for weather-related closures.
Make-up classes will only be offered if the number of closures exceeds the built-in allowance in the annual schedule.
Attendance & Make Up Policy
Consistent attendance is essential for progress. Excessive absences may result in a level adjustment or restricted performance participation.
Absences must be reported in advance via email at tribedancecenter@gmail.com or by calling the studio at 413-893-1942.
Students should arrive at least 10 minutes early, dressed and ready to warm up.
Students arriving more than 15 minutes late may be asked to observe class for safety reasons.
Dancers who miss multiple rehearsals may be required to schedule additional one-on-one sessions to catch up. Additional rehearsal fees may apply.
Make-up classes are only scheduled if a class exceeds the built-in number of snow day closures. Other absences are not eligible for make-ups or tuition credit.
Dismissal Policy
Tribe reserves the right to dismiss a student or parent due to behavior that is disrespectful, disruptive, or fails to meet the standards of this agreement.
If dismissed, your account will be charged for the following month’s tuition on the day of dismissal.
No refunds will be issued for dismissal under any circumstances.